Job Description
Are you an organizational mastermind with a passion for high-level operations? Apex Strategy Group is seeking a proactive and polished Executive Administrative Assistant to support our senior leadership team in our Manhattan headquarters. In this pivotal role, you will act as the primary gatekeeper and strategic partner to our executives, ensuring seamless daily operations in a fast-paced environment.
We value precision, emotional intelligence, and the ability to anticipate needs before they arise. If you thrive on efficiency and excel at managing complex workflows, we want to hear from you.
Responsibilities
- Manage complex executive calendars, including scheduling meetings, travel arrangements, and speaking engagements.
- Serve as the primary point of contact between executives and internal/external stakeholders.
- Prepare high-quality presentations, reports, and correspondence for board-level meetings.
- Coordinate logistics for internal town halls, client conferences, and remote board retreats.
- Track and process executive expenses and departmental budgets with high accuracy.
- Handle confidential information with utmost discretion and professional integrity.
- Identify and implement process improvements to optimize administrative workflows.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience supporting C-level executives in a corporate environment.
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Slack/Zoom.
- Exceptional verbal and written communication skills.
- Proven ability to manage multiple priorities in a high-pressure, deadline-driven setting.
- Strong project management skills with a keen eye for operational detail.
- Experience managing international travel logistics and visa requirements is highly preferred.