Job Description
Are you a high-performing professional with a passion for operational excellence? Apex Global Solutions is seeking an elite Executive Administrative Assistant to support our senior leadership team. This role is pivotal in maintaining the efficiency and strategic focus of our headquarters in the heart of Manhattan.
You will act as the gatekeeper, brand ambassador, and organizational heartbeat of our executive suite, working in a fast-paced environment where your initiative and discretion are highly valued.
Responsibilities
- Manage complex executive calendars, travel arrangements, and daily meeting schedules with precision.
- Draft, proofread, and format high-level correspondence, board presentations, and internal communications.
- Coordinate cross-departmental projects and serve as the primary point of contact for internal and external stakeholders.
- Prepare detailed expense reports and manage department budgets using advanced accounting software.
- Organize high-profile corporate events, board meetings, and client hospitality functions.
- Conduct preliminary research and data analysis to support strategic decision-making.
- Maintain strict confidentiality and handle sensitive information with professional discretion.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum 5+ years of experience in high-level executive support roles.
- Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Exceptional verbal and written communication skills with a focus on professional diplomacy.
- Proven ability to manage multiple competing priorities in a fast-paced environment.
- Experience with CRM and project management tools such as Salesforce or Asana.
- Strong problem-solving skills with a proactive, 'no task is too small' attitude.