Job Description
Join our dynamic team as the backbone of our corporate operations. We seek a highly organized Executive Administrative Assistant to support our C-suite executives with precision and professionalism. This pivotal role demands exceptional multitasking abilities and discretion while managing complex schedules and confidential information. Enjoy a collaborative environment in Chicago's financial district with competitive benefits and growth opportunities.
Responsibilities
- Manage executive calendars, coordinate complex international travel arrangements, and prepare detailed itineraries
- Compose and edit confidential correspondence, reports, and presentation materials
- Oversee departmental budget tracking, expense reports, and vendor negotiations
- Coordinate board meetings, offsite retreats, and corporate events from conception to execution
- Act as primary liaison between executives and internal/external stakeholders
- Implement and maintain efficient document management systems with strict confidentiality protocols
Qualifications
- 5+ years progressive administrative experience supporting C-level executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with diplomatic finesse
- Proven ability to manage competing priorities with meticulous attention to detail
- Professional certification in administrative management (CAP preferred)
- Experience with SAP and Salesforce CRM systems
- Bachelor's degree in Business Administration or related field