Job Description
Join our award-winning financial services team as an Executive Administrative Assistant. We're seeking a highly organized professional to support our C-suite executives with exceptional administrative excellence. This hybrid role combines in-office collaboration with remote flexibility in our Chicago Loop headquarters. You'll be instrumental in maintaining operational efficiency while supporting high-stakes client relationships and strategic initiatives. Our comprehensive benefits package includes premium healthcare, 401k matching, and professional development stipends.
Responsibilities
- Manage complex executive calendars and coordinate cross-departmental meetings with precision
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee travel arrangements, expense reports, and vendor negotiations
- Act as primary liaison between executives and internal/external stakeholders
- Implement document management systems and maintain digital filing protocols
- Coordinate onboarding processes for new team members
- Manage office supply inventory and equipment maintenance schedules
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 5 years of executive support experience in financial services
- Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Experience with calendar management software (Calendly, Doodle)
- Strong problem-solving abilities and adaptability to changing priorities
- Professional certification (e.g., CAP-OM) a plus