Job Description
Join our award-winning financial services team as an Executive Administrative Assistant and become the backbone of our executive operations. We're seeking a highly organized professional with exceptional communication skills to support our C-suite executives in a fast-paced, high-stakes environment. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for professional growth within a Fortune 500 company.
Why Join Us? • Hybrid work model • 401(k) with 6% match • Premium health insurance • Professional development stipend • Monthly team outings
Responsibilities
- Coordinate complex executive calendars across 5+ stakeholders using Microsoft Outlook
- Manage confidential correspondence, travel arrangements, and expense reports with meticulous attention to detail
- Prepare high-impact board packets, investor presentations, and quarterly reports in PowerPoint/Excel
- Serve as primary liaison between executives and internal departments (Legal, HR, Finance)
- Oversee office administrative functions including vendor management and supply chain coordination
- Implement and optimize digital filing systems for compliance and accessibility
Qualifications
- 5+ years of executive administrative support experience in financial services
- Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel)
- Exceptional written and verbal communication skills
- Professional certification in office administration preferred (CPS/CAP)
- Proven ability to manage competing priorities with discretion and confidentiality
- Experience coordinating international travel and complex meeting logistics