Job Description
Join our award-winning team at Sterling Global Solutions as an Executive Administrative Assistant. We're seeking a highly organized professional to support our C-suite executives and drive operational excellence. In this pivotal role, you'll be the backbone of our executive office, managing complex schedules, coordinating international travel, and ensuring seamless communication across departments. Our Chicago headquarters offers a collaborative environment with competitive benefits and growth opportunities. If you thrive in fast-paced settings and possess exceptional problem-solving skills, we want to hear from you.
Responsibilities
- Manage executive calendars, prioritize appointments, and coordinate complex meeting logistics
- Prepare confidential correspondence, reports, and presentations using advanced MS Office Suite
- Oversee departmental budgets, expense reports, and vendor relationships
- Coordinate domestic/international travel itineraries and accommodation logistics
- Act as primary liaison between executives and internal/external stakeholders
- Implement office procedures and optimize administrative workflows
- Onboard new hires and manage office supply inventory
Qualifications
- 5+ years of executive-level administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
- Exceptional organizational skills with attention to minute detail
- Proven ability to manage multiple priorities and deadlines under pressure
- Discretion and professionalism when handling confidential information
- Bachelor's degree in Business Administration or related field preferred
- Experience coordinating international travel and complex logistics
- Proficiency in office management systems (e.g., Asana, Trello)