Job Description
Join our prestigious financial services firm as the Executive Administrative Assistant to the CEO. This pivotal role demands exceptional organizational prowess and discretion while supporting high-level strategic operations. You'll be the backbone of our executive team, ensuring seamless communication and operational excellence in a fast-paced environment. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth within a dynamic corporate culture.
Responsibilities
- Manage complex calendars, coordinate international travel, and arrange high-stakes meetings with C-suite executives
- Prepare confidential documents, executive presentations, and board meeting materials
- Oversee departmental budget tracking and expense reporting processes
- Serve as primary liaison between executive office and internal/external stakeholders
- Implement and optimize office administrative systems for maximum efficiency
- Coordinate special projects including corporate events and cross-departmental initiatives
- Maintain confidential records and ensure compliance with corporate governance policies
Qualifications
- Bachelor's degree in Business Administration or related field preferred
- Minimum 5 years of executive administrative support experience in corporate/financial services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished business etiquette
- Proven ability to manage competing priorities with meticulous attention to detail
- Discretion and professionalism when handling sensitive executive information
- Experience with calendar management software (e.g., Calendly, Doodle)
- Knowledge of corporate travel booking and expense management systems