Job Description
Are you a highly organized professional looking to support high-level executives in a fast-paced environment? Apex Corporate Solutions is seeking an Executive Administrative Assistant to join our premier team in Chicago. You will serve as the heartbeat of our operations, ensuring seamless productivity and sophisticated office management.
We offer a collaborative culture, premium benefits, and the opportunity to work at the intersection of business strategy and daily operations.
Responsibilities
- Manage complex executive calendars, including scheduling meetings and travel arrangements.
- Draft, edit, and proofread professional correspondence, memos, and presentations.
- Facilitate smooth office operations by coordinating supplies, maintenance, and administrative workflows.
- Act as the primary point of contact for internal stakeholders and external clients.
- Prepare agendas and take minutes during high-stakes board and leadership meetings.
- Maintain electronic filing systems with strict adherence to data privacy and security.
- Assist in the planning and execution of corporate events and quarterly planning sessions.
Qualifications
- Associate or Bachelor’s degree in Business Administration or a related field.
- Minimum of 3-5 years of experience in an executive-level administrative support role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Superior communication skills with a professional, service-oriented demeanor.
- Proven ability to manage multiple priorities in a high-pressure, deadline-driven environment.
- Experience with CRM software and virtual meeting platforms (Zoom, Teams).
- High level of discretion and ethical judgment when handling sensitive information.