Job Description
Join our award-winning team at Harmony Global Solutions as we revolutionize administrative excellence in the heart of Chicago. We're seeking a meticulous Executive Administrative Assistant to become the strategic backbone of our C-suite operations. This hybrid role offers unparalleled growth opportunities in a culture that champions innovation and work-life balance.
Enjoy a comprehensive benefits package including premium health insurance, 401(k) matching, flexible PTO, and monthly professional development stipends. Our modern downtown office features ergonomic workspaces, wellness rooms, and collaborative innovation labs.
Responsibilities
- Executive calendar management and strategic meeting coordination across global time zones
- Compose and edit high-impact correspondence, reports, and confidential communications
- Lead office administration projects including vendor negotiations and procurement optimization
- Implement and maintain digital document management systems with zero-take compliance
- Coordinate complex domestic/international travel arrangements with budgetary oversight
- Manage departmental expense reporting and financial reconciliation processes
- Serve as primary liaison between executive team and internal/external stakeholders
Qualifications
- Bachelor's degree in Business Administration or related field (5+ years experience may substitute)
- Advanced proficiency in Microsoft Office Suite and G Suite with 95+ WPM typing
- Expert-level experience in executive calendar management and meeting logistics
- Proven ability to maintain confidentiality in sensitive corporate environments
- Exceptional problem-solving skills with demonstrated crisis management experience
- Professional certification in office administration (e.g., CAP, OM) preferred
- Portfolio demonstrating complex document creation and process optimization