Job Description
Are you a highly organized professional looking to partner with C-level executives in a fast-paced environment? Apex Global Solutions is seeking an elite Executive Administrative Assistant to streamline operations and manage complex scheduling for our leadership team in the heart of New York City. You will be the backbone of our executive office, ensuring seamless communication and operational excellence.
We offer a premium work environment, competitive benefits, and significant opportunities for professional growth within a Fortune 500-adjacent culture.
Responsibilities
- Manage complex calendars, travel arrangements, and itinerary planning for senior executives.
- Serve as the primary point of contact for internal and external stakeholders, maintaining high-level professionalism.
- Prepare executive-level presentations, reports, and meeting minutes with high attention to detail.
- Coordinate board meetings, off-site events, and high-stakes client visits.
- Process expense reports and manage departmental budgets with strict accuracy.
- Implement office workflows to improve overall administrative efficiency.
- Handle confidential information with absolute discretion and integrity.
Qualifications
- Bachelor’s degree in Business Administration or a related field.
- Minimum 5+ years of experience supporting C-suite or senior-level management.
- Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G-Suite.
- Exceptional verbal and written communication skills.
- Proven ability to manage competing priorities in a fast-paced, high-pressure environment.
- Strong project management skills and ability to anticipate needs before they arise.
- Professional demeanor with a high level of emotional intelligence.