Job Description
Are you a highly organized professional looking to make a meaningful impact in the healthcare sector? Tan Tock Seng Hospital (TTSH) is seeking a dedicated Associate Executive to join our prestigious Institute of Geriatrics & Active Ageing. This role is perfect for a proactive administrator who thrives in a collaborative, innovation-driven environment.
As an Associate Executive, you will be the backbone of our operations, providing critical administrative support to our clinical and research teams. You will play a vital role in facilitating healthcare innovation that improves the lives of our ageing population. If you are passionate about efficient process management and enjoy a varied work scope that ranges from project coordination to operational support, we invite you to join our dynamic team.
We offer a supportive working culture with flexible work arrangements, excellent career development opportunities, and the chance to contribute to a world-class public healthcare institution.
Responsibilities
- Provide comprehensive administrative and operational support to the Institute's clinical and research departments.
- Coordinate meetings, manage schedules, and prepare documentation for committee meetings and innovation projects.
- Maintain and update departmental databases, ensuring data accuracy and compliance with institutional protocols.
- Assist in the procurement of supplies and services, managing invoices and tracking departmental budgets.
- Facilitate communication between internal stakeholders and external partners to ensure smooth project delivery.
- Support the organization of workshops, seminars, and public outreach events related to geriatric health.
- Draft reports, presentations, and correspondence for senior management and project leads.
Qualifications
- Diploma or Degree in Business Administration, Healthcare Management, or a related field.
- Minimum 1-2 years of relevant experience in administrative support, preferably in a healthcare or research setting.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office automation tools.
- Excellent verbal and written communication skills in English.
- Strong organizational skills with the ability to manage multiple tasks under tight deadlines.
- Meticulous attention to detail and a high level of integrity in handling sensitive information.
- A collaborative mindset with a proactive, "can-do" attitude toward problem-solving.