Job Description
Are you a versatile problem solver looking to make a tangible impact? Apex Solutions Inc. is seeking a highly organized General Operations Associate to join our dynamic team in the heart of New York City. We pride ourselves on efficiency and innovation, and we need a proactive individual who can wear multiple hats to keep our operations running seamlessly.
In this role, you will serve as the backbone of our daily functions, bridging the gap between various departments and ensuring our administrative processes are top-tier. If you are a self-starter with a keen eye for detail and a passion for organizational excellence, we want to meet you.
Responsibilities
- Manage Daily Operations: Oversee the day-to-day administrative functions of the office, ensuring all systems run efficiently and workflows are optimized.
- Coordinate Communication: Act as the primary point of contact for internal and external inquiries, managing calendars, scheduling meetings, and coordinating travel arrangements.
- Vendor & Vendor Relations: Manage relationships with service providers, including IT support, cleaning services, and office supply vendors, negotiating contracts and ensuring service quality.
- Data Management: Maintain and update accurate records in our CRM and database systems, preparing regular reports for management.
- Project Support: Assist project managers with administrative tasks, resource allocation, and documentation to ensure project milestones are met on time.
- HR Administration: Support the HR department with onboarding new hires, maintaining employee files, and assisting with payroll coordination.
Qualifications
- Experience: Minimum of 2-3 years of experience in general office administration, operations, or a related field.
- Education: High school diploma required; Associate's degree or Bachelor's degree in Business Administration or a related field is preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with project management software (e.g., Asana, Trello) is a plus.
- Communication: Exceptional written and verbal communication skills, with the ability to interact professionally with clients and staff at all levels.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment without compromising accuracy.
- Problem Solving: Proactive approach to identifying operational bottlenecks and implementing effective solutions.