Job Description
We are seeking a highly organized and proactive Executive Office Assistant to support our growing operations in New York. In this pivotal role, you will serve as the backbone of our daily workflow, ensuring seamless communication between leadership, departments, and external partners. You will be responsible for managing complex schedules, coordinating high-level meetings, and maintaining the pristine professional environment that our clients and team members expect.
Joining Apex Operations Group means being part of a forward-thinking team that values efficiency, integrity, and innovation. We offer a competitive benefits package, a collaborative culture, and opportunities for professional growth within a dynamic industry.
Key Responsibilities:
Responsibilities
- Executive Support: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership with precision.
- Communication Management: Screen and direct phone calls, draft professional correspondence, and handle email inquiries on behalf of the management team.
- Operational Efficiency: Oversee general office administration, including document management, filing, data entry, and inventory control.
- Event Coordination: Plan and organize company events, team building activities, and client meetings, ensuring all logistical details are executed flawlessly.
- Project Assistance: Assist in the coordination of internal projects, preparing reports, presentations, and briefing materials as required.
- Vendor Relations: Liaise with external vendors, service providers, and office maintenance staff to ensure a functional and safe work environment.
- Record Keeping: Maintain accurate records of financial transactions, employee files, and company policies in compliance with regulations.
Qualifications:
Qualifications
- Experience: Minimum of 3-5 years of experience in an administrative or executive assistant role within a corporate environment.
- Education: High school diploma required; Associate’s degree or certification in Business Administration is a plus.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with CRM software or project management tools.
- Communication Skills: Exceptional verbal and written communication skills with the ability to draft professional correspondence and interact with diverse stakeholders.
- Organization: Proven track record of managing multiple priorities and deadlines in a fast-paced setting with high attention to detail.
- Problem Solving: Strong analytical skills with the ability to anticipate needs and resolve administrative issues independently.
- Professionalism: A high degree of discretion, confidentiality, and a polished, professional demeanor.