Job Description
We are seeking a highly organized and proactive Administrative Coordinator to join our dynamic team in New York City. If you thrive in a fast-paced environment and excel at managing complex schedules and corporate communications, we want to hear from you.
As the face of our operations, you will ensure the smooth running of our daily activities, support senior leadership, and maintain a polished, professional image for the firm.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Flexible hybrid work schedule (3 days in-office).
- Opportunities for professional development and career growth.
- Modern, collaborative office culture in Midtown Manhattan.
Responsibilities
- Manage complex calendars for executive leadership, including scheduling meetings, travel arrangements, and prioritizing requests.
- Prepare, proofread, and distribute internal memos, presentations, and reports with impeccable attention to detail.
- Coordinate departmental events, meetings, and off-site team building activities.
- Process incoming communications, including email and phone inquiries, with a focus on timely and accurate responses.
- Maintain and update office filing systems, both digital and physical, ensuring easy retrieval of information.
- Assist with basic bookkeeping tasks, including expense reporting and invoice processing.
Qualifications
- Minimum of 2-4 years of proven experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills with a polished professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize tasks under pressure.
- High level of confidentiality and discretion when handling sensitive company information.
- Bachelor’s degree in Business Administration or a related field is preferred.